When you are part of an expedition with RV Polarstern you will have to fill the Expedition Interface System - EIS with your personal information, travel details and freight.

Additionally, you will also have to acknowledge that you have read and understood the Code of Conduct and accompanying documents before the expedition starts.
Compliance with the code is a requirement for your participation. 

To illustrate what we mean by a common understanding of respectful interaction, the AWI has produced a video together with the shipping company Laeisz, which will also be shown on board at the beginning of the expedition. The crew is equally informed about the content of the video and our Code of Conduct. 

https://youtu.be/a8tJ6p5B_nY

There are participants from different cultural backgrounds on board and mutual consideration must be shown accordingly.

All persons on board are requested to dress appropriately and neatly on board and to refrain from wearing long underwear or tight-fitting sportswear in the public areas of the ship, for example.

Working clothes and boots are used on deck and in labs, but shall not be used in messroom1 and the social rooms.


Code of conduct expeditions:

Accompanying documents

- Sexual Misconduct Policy

- Drug & Alkohol Policy

- Smoking Policy


You will find the latest and binding version of all documents in the Expedition Interface System (EIS).

Do you feel being discriminated against or harassed at work because of your origin, gender, religion, ideology, disability, age and/or sexual identity?

According to the German Law “General Act on Equal Treatment” (Allgemeines Gleichbehandlungsgesetz) the complaints office in based at the AWI directorate´s office.

Feel free to contac: 

who are in charge of complaints.

  • Our scientific coordinator for Polarstern, Ingo Schewe, is member of the conflict management team and staff council chair.
    In cases of conflicts you can also contact him (ingo.schewe@awi.de; 0049 (471) 4831-1737).

Complaint Office:

Complaints box

Everybody on board has the possibility to use a letterbox next to the "post office" on deck A for anonymous and non-anonymous notes, questions and complaints. The complaints box is emptied twice a week by a persons of trust. They receive the key for the complaints box from the chief officer at the beginning of the expedition. 

Persons of trust

To make sure that expedition participants have the possibility to personally talk to persons of trust, at least two ombuds persons have to be appointed for each expedition. Ombuds persons have to be other than the chief scientist.

These two will be appointed before the expedition by the chief scientist, additional ombuds person can be elected on board at the start of the expedition if the scientists wish to do so.

The reason that  two ombuds persons are designated in advance of the expedition is to ensure that they have the opportunity to prepare appropriately for this task.
A training workshop will be held regularly. Please contact schiffskoord@awi.de for further information.

The person additionally elected on board is elected by the community, but does not necessarily have any kind of prior knowledge. However, this is not necessarily a disadvantage or an obstacle, since the experts mentioned above are always available to assist the ombudspersons on board.

Please inform the ship's coordination (schiffskoord@awi.de) if additional ombuds persons were elected on board. 

The appointed ombuds persons do not necessarily need to have a special training, as this is not always feasible for expedition participants, but briefings will be carried out beforehand and trainings will be offered whenever possible in the course of the expedition preparation.

Link to the page "persons in charge".

            

Guidelines for persons of trust

The code also refers to the following two documents:

Safeguarding good scientific practice

Guidelines for responsible science at AWI

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