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Seasonal Coordination Meeting
Planning meeting for one single expedition
Responsibilities of the chief scientist:
- Managing the meeting.
- Leading of discussion.
- Preparation of the meeting agenda.
- Time management of the meeting. The meeting should not be longer than 3 hours. Scientific issues and arrangements have to be clarified at another time, preferably before the meeting.
Round of introduction:
Short introduction of the meeting participants including name, institution and focus of work.
AWI ship coordination:
Representatives of the ship coordination should describe their tasks and introduce contact partners.
Introduction of the scientific projects and working groups:
The principal investigators of the individual groups describe briefly their scientific projects (5 min max.) with special emphasis on logistics (e.g. use of large devices that may influence handling of the ship, delivery of devices or containers to foreign ports).
Operational planning:
Basis for planning is the document "Einsatzplanung" that has to be discussed in detail and has to be filled out by the chieft scientist as far as possible. This handling ensures that all important issues were addressed and results obtained were stated in written format.
Helicopters:
The participants have to give a realistic estimation on the flight time needed. As flight time only counts the time between departure and arrival and possibly waiting times with running engines. Working time on the ice when the helicopter leaves the ice floe does not count for flight time. There is no need to boost flight times. There are no logistic obstacles, if more flying is required than previously planned. Flying is possible as long weather and working times of the helicopter crews permit. Further details for the operating conditions can be found in the section "An Bord".
Captain's meeting
A meeting of the captains, the chief scientists, representatives of the logistic department, the ship operating company and the helicopter company is held in the Blue Saloon of RV Polarstern a few days prior to departure of a new Arctic or Antarctic season. Here the schedule of the expeditions is discussed in detail and critical questions can be addressed. The chief scientists have to present their section of expedition.
AWI ship coordination invites for this meeting and leads the discussion.