Departure
Please remember that you have to take customs goods (alcohol, cigarettes, souvenirs) from the ship personally. A later collection in Bremerhaven is not possible.
All participants leave the ship on the day of arrival at the port.The ship usually moores in the harbour at about 08:00 a.m. You will be informed about the exact time.
Deutschland
Departure from the ship (Lloydwerft, Bremerhaven) has to be arranged by the participants themselves.
Following rules apply to family members visiting Polarstern:
- Only 2 family members per participants may visit the ship. They have to be registered by AWI ship coordination before the end of the expediton.
Infants, persons with limited mobility and animals cannot visit the ship because of risk of accident.
Non-registered visitors, private vehicles and taxi are not allowed on the shipyard
Transfer of people and luggage from the shipyard's entry to the ship and vice versa is organized with a shuttle bus.
Lloyd shipyard is located in the free-trade area of the harbour. Pay attention to the customs regulations upon leaving the free-trade area. Customs controls should be expected.
Abroad
Please make sure you arrive on time and consider allowance for delays should be generous. In case of doubt staying overnight in a hotel makes more sense than missing your flight home.
Disembarkation
All participants leave the ship on the day of arrival at the port usually sometime in the morning. You will be informed about the exact time.
Flying
Usually an AWI group flight is organized upon consultation with the cruise leader. Members of other German institutes may take part in the group flight on their own account. Generally, journey to the airport is arranged by the participants themselves. If it is necessary and useful journey and hotel can be organized for AWI group flight members by the AWI logistics.
Carrying scientific equipment in your hand luggage can lead to serious problems at the airport and should be avoided by all means.
Hotel
A group hotel will be booked by AWI logistics after consultation with the cruise leader.
Nevertheless, overnight stays in hotels have to be paid by the participants themselves!!!
AWI members create a travel expense report after the journey. They may ask for an advance payment with their travel authorization request.
Transfer ship - group hotel - airport
The transfer is coordinated by the cruise leader, AWI logistics and the agency on-site and paid for by AWI logistics. All group members will be picked-up at a certain collection point and brought to the ship together. A stopover in town might be possible. People will not be collected from individually chosen hotels. Participants that do not take part in the group flight have to organize transfer to the airport themselves.
Transfer from ship into town and back
During port time the cruise leader may organize a shuttle bus on AWI's account going at dedicated times (e.g. 08:00, 13:00, 18:00, 23:00 ) from the ship into town and vice versa.
The captain organizes a bus service for the crew. Time schedule between both must be agreed on by captain and cruise leader.
Individual departure
If you want to continue travelling individually after the journey you have to organize everything yourself. You may use the shuttle bus for transfer to the airport or to the group hotel. Single transfers by shuttle bus are expensive and need to be paid yourself.
Informationen für Fahrtleiter
Die Fahrer der Shuttlebusse sind sehr hilfsbereit und geschäftstüchtig. Auf einfachen Zuruf ist ein Transfer gebucht und wird dann später auch gegenüber dem AWI abgerechnet. Diese individuelle Kleinbusnutzung auf Kosten der AWI-Logistik ist nicht erwünscht. Weisen Sie alle Teilnehmer darauf hin, dass die Transfers mit dem Shuttle Bus, die über die oben beschriebenen Leistungen hinausgehen, eigenständig vor Ort selbst bezahlt werden müssen. Die Shuttlebusse sind recht teuer und die AWI-Logistik übernimmt nur die oben genannten Kosten. Darüber hinausgehende Transporte/“Taxifahrten“ müssen von allen Teilnehmern vor Ort selbst gezahlt werden. AWI Mitarbeiter können die Kosten ggf. über die Reisekostenabrechnung verrechnen. Grundsätzlich gilt das Bundesreisekostengesetz. Fragen Sie die Agentur nach einem kostengünstigen Taxiunternehmen.